Welcome to NCF Registrar

Accomplish the Student Request Form at the Registrar’s Office.
Make sure that the student has submitted the complete credentials to the Registrar’s Office. Student cannot request documents if he/she failed to comply with all the requirements.

Here are the following documents/credentials required for a transferee:

Transcript of Record (with remarks: Copy for NCF)
Honorable Dismissal from the last school attended
Certificate of Good Moral Character

Here are the following documents/credentials required for a student who is not a transferee:

Report Card (SF 9)
SF 10
Certificate of Live Birth (issued by the PSA)
Certificate of Good Moral Character

Settle the student’s accounts and requirements at his/her respective college/department, Learning Resource Center, Guidance and Testing Center (for graduating students), Office for Student Affairs (for graduating students), Office of the Registrar (for graduating students and applicants for transfer), and Finance Office.
Fill out the Online Clearance. The link of the online clearance is pinned on the official Facebook page of the Office for Student Affairs. Verification and confirmation of clearance run for two (2) to three (3) working days.
Process and release of documents require the following payments:

Transcript of Records (TOR): Php 150.00 per page
Certification: Php 75.00 per certificate
Documentary Stamp for TOR: Php 30.00
Documentary Stamp for Certification: Php 30.00 per certificate.

Note: Documentary Stamp is required for all documents. To obtain the stamp, pay first at the Cashier. Present the receipt to the Registrar’s Office and it will provide you stamp along with your requested document.

The release of the Transcript of Record is scheduled after the maximum of four (4) weeks upon payment (for online). Release of certification, on the other hand, is scheduled after one (1) week upon payment (for online) or Monday/Friday of next week (for walk-in requests).

Note: In case the owner is not physically around to process and obtain the requested documents, the owner is required to write an authorization letter that gives authority to his/her chosen person, reflected in the letter, to process and/or obtain the documents. The authorized person shall bring a copy of the authorization letter, the valid ID of the owner, and the valid ID of the authorized person.

Get a copy of the dropping form at the Registrar’s Office.
Proceed to the college/department in which the student is enrolled for its approval.
Settle the account at the Cashier.
If approved, go back to the Registrar’s Office and turn over the previous matriculation form by submitting it with the dropping form.
The Registrar will process the approved request and will furnish the student with his/her new matriculation form.

Note: If the student decided to drop all the subjects, he/she should write a letter of request addressed to the School Registrar indicating the reasons for dropping all the subjects. He/She should undergo the process discussed above. If the request is granted and the process is finished, he/she is obliged to turn over his/her matriculation form and school ID to the Registrar’s Office.

Get an adding form at the Registrar’s Office.
Proceed to the college/department where the student is enrolled for its approval.
Go back to the Registrar’s Office to verify if the requested subject/schedule is available and take other necessary actions regarding the request.
If the request to add subject/s is granted, proceed to Cashier’s Office for payment.
Go back to Registrar’s Office for encoding the added subject/s. Turn over the previous matriculation form upon adding the subject/s and printing of the new matriculation form.

Get a changing form at the Registrar’s Office.
Proceed to the college/department where the student is enrolled for its approval.
Go back to the Registrar’s Office to verify if the requested subject/schedule is available and take other necessary actions regarding the request.
If the request to change subject/s is/are granted, proceed to Cashier’s Office for payment.
Go back to Registrar’s Office for encoding the changed subject/s. Turn over the previous matriculation form upon changing the subject/s and printing of the new matriculation form.

Get a Good Moral Slip at the Office for Student Affairs.
Proceed to the Registrar’s Office to request the Certificate of Good Moral Character.

Get a transfer form at the Registrar’s Office.
Make sure that the student has submitted the complete credentials to the Registrar’s Office. Student cannot request documents if he/she failed to comply with all the requirements.
Settle the student’s accounts and requirements at his/her respective college/department, Learning Resource Center, Guidance and Testing Center (for graduating students), Office for Student Affairs (for graduating students), Office of the Registrar (for graduating students and applicants for transfer), and Finance Office.
Fill out the Online Clearance. The link to the online clearance is pinned on the official Facebook page of the Office for Student Affairs. Verification and confirmation of clearance run for two (2) to three (3) working days.
Upon the verification and confirmation of the Office for Student Affairs, the student may request the documents/credentials of his/her transfer.
Process and release of documents require the following payments:

Transcript of Records (TOR): Php 150.00 per page
Certification: Php 75.00 per certificate
Documentary Stamp for TOR: Php 30.00
Documentary Stamp for Certification: Php 30.00 per certificate

Document Request Form

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Document Request Form

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